Executive Secretary to Managing Director - Bayu Buana

Join Bayu Buana as an Executive Secretary and play a pivotal role in supporting our Managing Director in all administrative and operational matters. This is a unique opportunity to act as the primary liaison between senior leadership and internal teams, ensuring seamless communication and operational efficiency in Jakarta Pusat. As an Executive Secretary, you will be responsible for managing the Managing Director's schedule, coordinating meetings, and handling high-level correspondence. This role offers significant growth potential and the chance to be part of a dynamic and forward-thinking organization.

At Bayu Buana, we are committed to excellence and innovation. Our company has a rich history of delivering high-quality services and solutions across various industries. As an Executive Secretary, you will have the opportunity to work in a collaborative environment, where your contributions will directly impact the success of our operations. We are looking for a professional who is detail-oriented, organized, and capable of handling multiple tasks with ease.

In this role, you will be responsible for a wide range of tasks, including but not limited to, managing the Managing Director's calendar, preparing agendas and meeting materials, handling correspondence, and assisting with travel arrangements. You will also be expected to provide administrative support to senior leadership, ensuring that all operational needs are met efficiently and effectively.

📋 Tanggung Jawab Pekerjaan

• Manage the Managing Director's schedule and calendar, ensuring all appointments and meetings are coordinated efficiently.
• Prepare agendas, meeting materials, and presentations for senior leadership meetings.
• Handle high-level correspondence, including emails, letters, and other communications.
• Assist with the preparation and coordination of travel arrangements for the Managing Director.
• Provide administrative support to senior leadership, ensuring all operational needs are met.
• Maintain and update the Managing Director's files and records.
• Coordinate with internal teams to ensure seamless communication and operational efficiency.
• Assist in the organization and execution of board meetings and other high-level events.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial role, preferably in a corporate or high-level administrative environment.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Detail-oriented with a high level of accuracy and attention to detail.
• Familiarity with industry-specific software and tools, such as ERP systems or project management software.
• Ability to handle confidential information with discretion and professionalism.

🛠️ Keahlian

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